Laundry Services – FY26

Purpose

NAICA is seeking proposals from qualified subcontractors to provide LAUNDRY SERVICES for NAICA Transitional Housing Programs (locations listed below). This document is a Request for Proposal (hereafter ‘RFP’) for the services described below and does not obligate NAICA to accept responses from eligible subcontractors. The RFP establishes minimum requirements a bidder must meet, in order to be eligible for consideration, as well as information to be included in the subcontractor’s bid response.

The selection of the successful Contractor will be made based on NAICA’s evaluation and determination of the relative ability of each bidder to deliver quality services in a cost-effective manner.

NAICA is not obligated to accept the lowest bid and reserves the right to reject any and all bids or amend the scope of the project. All bidders must be duly licensed or otherwise have the ability to perform work in accordance with all governing local authorities and to the satisfaction of those authorities.

Conflicts of Interest

Subcontractor(s) must divulge any known potential conflicts of interest to include all known relations or associations by anyone employed or having an interest in the contracted company submitting any bid as follows:

• Relations/Associations to any NAICA Board member.
• Relations/Associations to any Senior or Executive employee of NAICA.
• Relations/Associations to Directors employed by NAICA.
• Vested personal or financial interest in NAICA or to any company organization that does business with NAICA and which may be construed as a conflict of interest.

Insurance

The successful Bidder(s) shall carry and maintain, with respect to any work or service to be performed at NAICA Locations, insurance written by a responsible insurance company, to provide for the following:

• Workers’ Compensation as required by applicable statute and Employer’s Liability Insurance.
• Commercial General Liability Insurance.
• Excess-umbrella Insurance, including terrorism coverage.
• Include a sample Certificate of Insurance including limits with the response. All policies and certificates shall provide for thirty (30) days notification to NAICA in the event of cancellation, reduction in limits or changes in coverage.

Contract Term

Contract terms shall be for a 1-year period unless terminated by either party with sixty (60) days written notice. Commencing July 1, 2025 to June 30, 2026

Scope of Services

This project encompasses a location operated by NAICA.

Pick up: 3 times a week.
Type of clothes: residents’ personal clothes, linen and towels
Pricing: Per pound

Instructions to Bidders

The bidder is to address the following subjects in their response.

1. Company Overview
2. Service Schedule
3. Cost per pound
4. Additional Cost
5. Invoicing

Area of Requirements

PASSPort and PIP registration

• The bidder is to provide proof of registration in PASSPort and the Payee Information Portal (PIP) VIA attachment directly from PASSPort and PIP containing the following information:
  • Passport vendor status
  • Vendor name
  • Filing Date
  • Business address
  • EIN
  • DUNS number
  • FMS Vendor Code
  • Existing address and contract assignments – PIP

This document is a Request for Proposal (RFP) for the services described and does not obligate NAICA to accept responses from eligible subcontractors. This RFP establishes minimum requirements a potential bidder must meet, in order to be eligible for consideration as well as information to be included in the subcontractor’s bid response.